Thank you to our volunteers!
Our volunteers are the glue between all the seams. We are extremely grateful to all who offer their time and talents to support the students at CYSO.
As we strive to cultivate a harmonious environment for young musicians to excel, your involvement will play a crucial role in enhancing our collective journey.
Collaboration lies at the heart of what we do. By joining forces with fellow passionate individuals, you will actively contribute to making our orchestra more efficient and enriching for everyone involved. Together, we'll pave the way for smoother operations, innovative programming, and enhanced experiences for our talented young performers.
As a committee member, you'll lend your unique skills and insights to crucial decision-making processes. Whether you're passionate about event planning, outreach, fundraising, or communications, there's a place for you here. Your voice will help shape the direction of our orchestra, ensuring that we remain responsive to the evolving needs of our youth musicians and their families.
By working hand in hand, we can streamline our efforts, maximize our resources, and create an environment where the joy of music flourishes. Your commitment will directly impact the lives of these young artists, fostering their growth, discipline, and passion for music. Together, we'll fine-tune the notes of collaboration and unity, creating a symphony of success for the Chesapeake Youth Symphony Orchestra.
PARENT VOLUNTEERS
Each family is required to participate in a volunteer position for the season. We are implementing a point system to ensure that the volunteer workload is spread evenly amongst our families. Each family will be asked to complete four (4) points for the 2023-2024 season. The various volunteer opportunities are listed below with the point value.
Ensemble Co-Managers (4 points): Managers send out emails with instructions the conductor want conveyed after a rehearsal is over. Emails will contain pertinent information on CYSO activities, upcoming rehearsals, concerts, fund raising events, etc. Managers are at rehearsals to ensure students set up the room and put it back. Managers are the link between conductors, CYSO and parents.
Committee Chairperson: 4 points
Committee Co-Chairperson: 4 points
Committee Member: 2 points
COMMITTEES
Fundraising Committee (not including Gala): This committee focuses on organizing fundraising events and activities. This committee plays a crucial role in securing financial resources to support the orchestra's activities. This committee would assist with the following events
Grant identification and assistance
Merchandise sales
Snack Table
Event Committee: Responsible for assisting with coordinating concerts, recitals, concerto competitions, and other special events. They help manage logistics, i.e., instrument transport, stage prep, ticket sales (if applicable), and ensure smooth execution of performances. Also includes: Education and Outreach: focuses on educational initiatives, workshops, masterclasses, and outreach programs. This committee would oversee things like organization of an instrument drives, any music camps (if deemed feasible), and implement a mentorship programs between the junior and senior ensembles. Annual kick-off for each ensemble and end of year celebration for each ensemble if desired.
Communications Committee: This committee would assist with publicity and promotion of the orchestra. They gather content for social media accounts, create newsletters, assist in the design of marketing materials to submit to Executive Director for implementation, and help maintain keeping the orchestra's website up to date. Their efforts help raise awareness about the orchestra's achievements, upcoming events, and educational programs. Also arrange communication and involvement of parents in the orchestra via surveys, etc. Ideas include: year book for each ensemble with photos of rehearsals and performances, etc.
Alumni Committee: This committee would be tasked with connecting with former students and maintaining their engagement with the CYSO. They would develop and implement strategies to reach out to former youth symphony members and encourage their involvement in the CYSO’s Alumni Association, maintain an up-to-date database of alumni contact information, plan and organize alumni gatherings, social events, and networking opportunities and distribute the newsletter developed by the Marketing committee to keep alumni abreast of the current activities and achievements of the CYSO.
CommUNITY Concert (f/k/a Gala) Committee: This committee would be tasked with organization and implementation of the annual Gala. This includes determining the theme (in conjunction with Music Director), obtaining Silent Auction items, organizing decorations and catering.
Student Committee: This committee will be comprised of 1-2 students from each ensemble. They will meet two times per season with the Executive Director. The purpose of this meeting is to discuss any issues the students may be experiencing, any suggestions they may have such as what they would like to see their ensembles do in the future as well as what they currently do that the students enjoy.
If you have any questions please contact Dane Krich, Executive Director at Execdir@cysomusic.org